QUOTATION GENERATOR

Free Quotation Generator — Create & Download Professional Quotes

Build a professional quotation in under a minute. Add your logo, line items, discounts, taxes, shipping, and deposit terms — then print or download a clean PDF. 100% browser-based; nothing leaves your device.

1. Business Details

PNG, JPG, WEBP, or SVG. Max 2 MB. Stored locally as base64.

2. Quotation & Customer Details

3. Line Items

Description Qty Rate Total

4. Taxes, Discounts & Terms

Applied to the subtotal before tax.
Applied to the discounted subtotal (not shipping).
Added after tax to the grand total.
Upfront deposit percentage of the grand total. 50% is standard.

Acme Solutions Inc.

123 Business Rd, Suite 100, Tech City, CA 94016

+1 (555) 019-2834

info@acmesolutions.com

QUOTATION

Quote #: QT-2026-001
Date: 2026-08-28
Valid Until: 2026-09-27
PREPARED FOR:
John Doe
john@example.com
+1 (555) 987-6543
456 Client Ave, Suite 200, Business City, CA 94017
Description Qty Rate Total
Notes & Terms

This quotation is valid for 30 days. Terms: 50% deposit required to start work. Balance due upon completion.

Subtotal: $150.00
Discount: -$0.00
Tax/VAT: $15.00
Shipping: $0.00
Total Amount: $165.00
Deposit Required (50%): $82.50
This quotation is an estimate and subject to acceptance.
Authorized Signature
Date
GUIDE

How to Create a Professional Quotation in Minutes

This free quotation generator — also called a estimate maker, quote builder, or quotation maker — lets freelancers, contractors, and small businesses create a polished estimate in under a minute. No signup, no subscription, and no data leaves your browser. Enter your business details, add line items, apply discounts and taxes, then export a print-ready PDF. Once your quote is accepted, convert it into an invoice with the Invoice Generator.

1

Enter Business Info

Organization name, phone, email, address, and optional logo upload for branding.

2

Add Customer Details

Quotation number, issue date, validity period, and customer contact details.

3

Itemize Products & Services

Description, quantity, and rate for each line. Line totals calculate automatically.

4

Apply Taxes & Discounts

Discount, tax/VAT/GST rate, shipping, deposit %, and any terms you want the customer to see.

5

Export & Share

Save a draft locally, print from your browser, or download a formatted PDF for your customer.

BENEFITS

Why Use an Online Quotation Generator?

A professional quotation is often the customer's first impression of your business. A browser-based quote generator removes the friction of Word templates, Excel sheets, and pricey invoicing suites.

  • Speed: Generate a professional quote in under 60 seconds.
  • Professional Presentation: Consistent branding, itemization, and clear terms build trust.
  • Privacy: All calculations run in your browser. Sensitive client data never touches our servers.
  • Cost-Effective: No subscriptions, no hidden fees, no account required.
  • Multi-Format Export: Print for in-person delivery, or download as a PDF ready to email.
  • Reusable: Save drafts of your templates to local storage and reuse them anytime.

Who should use this quotation generator?

  • Freelancers & Consultants: Web design, writing, photography, coaching, and consulting.
  • Small Business Owners: Fast, professional quotes for products and services.
  • Agencies & Service Providers: Project-based work with clear pricing structures.
  • Contractors & Tradespeople: Construction, renovation, and maintenance estimates.
  • Creative Professionals: Design, video, audio, and event work.
BEST PRACTICES

Tips for Creating Effective Quotations

Increase your conversion rates with these quotation best practices:

Be Detailed and Specific

Instead of "Consulting," write "Business Strategy Consulting — 5 Hours." Clear scope prevents disputes and sets expectations.

Set Clear Validity Periods

Include a validity period (15–60 days). It creates urgency and protects against cost changes. 30 days is standard.

Be Transparent with Pricing

Show subtotals, discounts, taxes, shipping, and deposit separately. Transparency builds trust and reduces back-and-forth.

Include Terms and Conditions

State payment terms, deposit requirements, delivery timelines, and warranty details. Prevents misunderstandings.

Brand Your Quotations

Upload your logo and pick a theme color that matches your brand. Consistency increases trust and recognition.

Follow Up Promptly

Track sent quotations and follow up within 3–5 business days. Save drafts to reuse as templates for repeat work.

COMPARISON

Quotation vs Invoice: What's the Difference?

Understanding the distinction between a quotation and an invoice is crucial for proper business financial management. Learn more from the SBA Guide to Managing Business Finances.

📊 Quotation

  • Purpose: Provide an estimate or proposal to a potential customer
  • Timing: Sent before work begins or purchase is made
  • Details: Products/services, rates, terms, and validity period
  • Action: Customer reviews and decides to accept or negotiate
  • Legal Status: An offer that can be accepted or rejected
✓ You are here

📄 Invoice

  • Purpose: Request payment after work is completed
  • Timing: Sent after delivery or completion
  • Details: Actual work done, payment due date, amount
  • Action: Customer pays the amount due
  • Legal Status: A bill that must be paid
Create Invoice →

Key takeaway: Use a quotation when you need to provide an estimate to win business; issue an invoice once the work is completed and payment is due. Our Invoice Generator and Quotation Generator work together to cover both stages of your sales cycle.

E-E-A-T & SOURCES

Business Quotation Information, Sources & Editorial Review

MoneyTool separates calculation results from business education and legal advice. The generator follows standard business document conventions; legal or tax specifics should be verified with authoritative sources.

Author and editorial responsibility

Methodology reviewed by the MoneyTool Finance Expert Team, a group of accountants, CPAs, and business analysts who maintain MoneyTool's tools and financial education content.

Last reviewed: | Standard business document conventions for US small businesses

Next review: When US business documentation standards, sales-tax rules, or IRS guidance changes.

Authoritative U.S. business and tax resources

  • U.S. Small Business Administration (SBA): SBA — Manage Your Business Finances covers cash flow, pricing, invoicing, and financial record-keeping for small businesses.
  • Internal Revenue Service (IRS) — Small Business and Self-Employed Tax Center: IRS SB/SE Tax Center covers sales tax, self-employment tax, and record-keeping requirements.
  • IRS — Publication 583 (Starting a Business and Keeping Records): IRS Pub 583 explains the record-keeping standards a professional quotation should support.
  • Federal Trade Commission (FTC): FTC Business Guidance covers advertising, pricing, and consumer-protection rules relevant to quotes and estimates.
  • U.S. Securities and Exchange Commission (SEC) — Investor.gov: SEC Investor Basics explains the fundamental principles behind business contract formation and documentation.
  • Consumer Financial Protection Bureau (CFPB): CFPB Consumer Tools provides consumer-facing resources on billing, contracts, and dispute resolution.
  • U.S. Chamber of Commerce: CO— by U.S. Chamber of Commerce publishes small-business guides on quoting, invoicing, and customer management.

External resources are provided for education and verification. MoneyTool is not affiliated with or endorsed by the SBA, IRS, FTC, SEC, CFPB, or U.S. Chamber of Commerce.

FAQ

Frequently Asked Questions About Quotations

Is this quotation generator free?

Yes. MoneyTool provides this quotation generator free for business and personal use. There are no subscriptions, accounts, or payment requirements.

Can I export my quotation as a PDF?

Yes. Click Download PDF to generate a print-ready PDF using html2pdf. The PDF preserves all formatting, your logo, line items, taxes, and totals — ready to email or print.

Are my business data and quotations saved on your servers?

No. All calculations, rendering, and PDF generation happen entirely in your browser. Nothing is uploaded to MoneyTool servers. Drafts are stored in your browser's local storage.

What is the difference between a quotation and an invoice?

A quotation is a pre-work estimate or offer to a potential customer. An invoice is a post-work bill requesting payment. Use a quotation to win business and an invoice to collect payment after delivery.

How is tax calculated on the quotation?

Tax (VAT/GST) is calculated on the discounted subtotal — subtotal minus discount. Shipping is added after tax, matching typical US sales-tax practice. Adjust your workflow if your jurisdiction taxes shipping.

What deposit percentage is applied?

The default deposit is 50% of the grand total, a common industry standard. You can adjust the deposit percentage in the tax and terms section of the editor.

Can I upload my business logo?

Yes. Upload a PNG, JPG, JPEG, WEBP, or SVG under 2 MB. The logo appears in the quotation header. On the draft save, the logo is stored as a base64 data URL in your browser's local storage.

Can I save an unfinished quotation?

Yes. Click Save Draft to store your current quotation, including line items and logo, in your browser's local storage. Use Load Draft to resume later.

What is a validity period and what should I set?

The validity period is how long your quoted prices and terms remain valid. It creates urgency and protects against cost changes. 30 days is standard for most industries; some use 15 or 60.

Does this quotation generator include terms and conditions?

Yes. The Notes & Terms field lets you add payment terms, deposit requirements, warranty details, or any other conditions you want the customer to see. We recommend including a validity period, deposit %, and payment timeline.

LEGAL

Quotation Generator Disclaimer

This quotation generator provides a template and simple arithmetic for informational and educational purposes. It does not constitute legal, tax, accounting, or business advice. Quotation requirements vary by jurisdiction, industry, and customer contract terms.

  • Estimates only: Totals depend on the inputs and rounding conventions described in the methodology.
  • Not legal advice: Verify contract terms, disclaimers, and consumer-protection requirements with a qualified attorney.
  • Taxes vary by jurisdiction: Sales tax, VAT, and GST rules differ by country, state, and product category. Confirm rates with your tax authority.
  • Deposit and payment terms: Deposit %, payment schedule, and cancellation terms are business decisions — not legal advice from MoneyTool.
  • Verify with a professional: Consult a licensed accountant, attorney, or tax advisor for personalized business guidance.
Last methodology review: . Template and calculation logic should be reviewed again whenever tax, business-documentation, or consumer-protection guidance changes.